Rent automation: billing, reminders and late fees
What RUMA automates on a lease — monthly rent charges, due-date reminders, and opt-in late fees — and how each is configured.
Step by step
- 1Automation has a master switch — Automatic billing & reminders in Settings — and on top of it, every lease has its own settings on the property page.
- 2Monthly billing: when it's switched on for a lease with rent set up, the month's rent charge posts automatically on your chosen day (the 1st unless you change it; days run 1–28 so the date exists in every month). Leases you bill by hand simply keep it switched off.
- 3Reminders: when they're switched on, tenants are reminded ahead of the due date — you choose how many days in advance (7 unless you change it), repeats come no more often than every 3 days, and a one-off reminder can be sent from Obligations anytime.
- 4Late fees are opt-in: enable them per lease and set the amount and a grace period. Once rent is overdue past the grace period, the fee posts as its own separate charge.
Good to know
A new workspace starts with automation OFF: nothing is billed and no reminder goes out until the owner switches on Automatic billing & reminders in Settings. Workspaces that were already running keep the setting they had. Automatic late fees are additionally off per lease until you enable them.
Automation creates records and reminders — RUMA never moves the money itself. Payment still happens between you and your tenant outside RUMA.
Leases ending within 60 days (or already ended) appear on the Overview and in Reports → Lease expirations & renewals, with a one-click Renew that extends the term — and renewal reminders can go out automatically.
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